Roles are used to affect the users perspective and permissions in the system.

  • You can create groups with or without roles.
  • Roles are assigned through groups
  • There are predefined groups in the system with the same name as their roles.
IMPORTANT! A user should have at least one group that has a role

The system generally has 4 roles (you may have more if you are on the enterprise plan):

  • Administrator
  • View only administrator
  • Observer
  • Learner

Permissions that each role grants is shown below.
(If you are using in app help, click image to enlarge)

Multiple Roles

Users can have multiple roles... the resulting permissions will be a union of the permissions.
For example a person who has:

"View Only Administrator"+ "Observer"

= Can view the whole system, complete learning tasks and complete supervisor tasks